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EGC-2: Refereeing Guidelines

egc2org egc2org at bellatrix.pcl.ox.ac.uk
Wed Aug 28 22:08:58 EST 1996

It is important that any authors who have EGC-2 
presentations intended for publication as Short 
Communications (previously described as Letters) 
or Full Papers in Glycoconjugate Journal should 
read the instructions below. 

             EGC-2: Refereeing Guidelines

The following refereeing process instructions were drawn up by
Harry Schachter, Graham Turner and Iain Wilson as Editors/Special Editor
for Glycoconjugate Journal. These instructions will be included in
the WWW version of the Guide for Authors. We hope that these
instructions are clear and will make the refereeing process
efficient. Any queries can be addressed to Harry, Graham or Iain.

1. Abstracts will only be posted on WWW, but not published in hard
copy (unless as part of paper accepted for publication in
Glycoconjugate Journal). Abstracts will be converted from e-mail to
HTML by the conference organisers not by conveners or authors. 

2. Authors should send presentations in HTML format by FTP to 
the EGC-2 site. An FTP program should be used to connect to
bellatrix.pcl.ox.ac.uk. The username is anonymous and the password
is your e-mail address. Change folder to
/egc2/your_section_number/first_author_name. Exact details on how to
execute these commands depends on the program used. Authors will
be informed of the exact folder name for their files. If authors are 
in ANY doubt as to the correct format or transfer procedure, they 
should contact the conference organisers as early as possible.

3. There will only be a single version of any presentation submitted for
publication to Glycoconjugate Journal. Supplementary material
designed for WWW presentation will not be acceptable.

4. Two referees per paper will be appointed AFTER the end of the
conference by the appropriate convener; the latter will then provide
Iain Wilson with the names of referees, who will be contacted by
Iain Wilson.

5. Referees will, normally, access papers by WWW.

6. If necessary passwords will be issued to referees who were not
registrants. For those referees who do not have WWW access,
conveners will be asked to print a hard copy and send it to the
referee by regular mail.

7. Referees' reports will be sent to Iain Wilson by e-mail or by
regular mail (not to conveners). Referees will be asked to recommend
one of the following options: (1) acceptance with or without minor
revisions, (2) rejection, or (3) acceptance with major revision.
Referees can recommend a reduction in the length of submissions that
are too long. Reports should be received by 1. November.

8. Iain Wilson will inform authors of the referees' decision.

9. In the case of a 'major revision', Iain Wilson will forward the
referees' reports to either Graham Turner or Harry Schachter who
will handle the manuscripts from this stage. The convener may be
contacted to act as a third referee.

10. Revised and unrevised manuscripts should be returned to the
appropriate editor (minor revisions and unrevised to Iain Wilson,
major revisions to Harry Schachter or Graham Turner) as a printed
manuscript and on a disc (NOT in HTML). All final submissions must
include printed copies of all figures. 

11. Short Communications cannot exceed 1500 words and a maximum of
two figures. Full papers cannot exceed seven journal pages
(including all figures, tables and references). Papers not following
these instructions will be returned to the authors to revise.
Authors are encouraged to submit their material as concisely as
possible. Publication of longer papers may be delayed if all EGC-2
papers cannot be fitted into a single issue of Glycoconjugate
Journal. Authors will be required to pay for colour figures. 

EGC-2 is sponsored by Oxford Glycosystems and Chapman & Hall.
Conference design, organization and operation by Greenlea

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