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NRSA maternity leave policy

Tue Oct 22 14:01:17 EST 1996

This is from the NIH guide. It details the leave policy for postdocs supported 
from NRSAs (as of October, 1993). I don't know of any official policy for 
graduate students supported on training grants or individual grants:

NIH GUIDE - Vol. 22, No. 38 - October 22, 1993


NIH GUIDE, Volume 22, Number 38, October 22, 1993
P.T. 22, 44; K.W. 1014006
National Institutes of Health
Agency for Health Care Policy and Research
Health Resources Services Administration

These provisions amend National Research Service Awards (NRSA)
Guidelines for Individual Awards - Institutional Grants, Section D,
Part 4, entitled Leave issued in the NIH Guide for Grants and
Contracts, Volume 13, Number 1, January 6, 1984.  At the date of
publication the following policy will apply to all recipients of
support from NRSA Institutional Research Training Grants and from
NRSA Individual Fellowships.

a.  Vacations and Holidays: Trainees and fellows may receive the same
vacations and holidays available to individuals in comparable
training positions at the grantee or sponsoring institution.
Trainees and fellows shall continue to receive stipends during
vacations and holidays.  At academic institutions, the time between
semesters or academic quarters is generally considered an active part
of the training period.

b.  Sick Leave:  Trainees and fellows may continue to receive
stipends for up to 15 calendar days of sick leave per year.  Under
exceptional circumstances, this period may be extended by the
awarding component in response to a written request from the training
program director or the sponsor.  Sick leave may be used for the
medical conditions related to pregnancy and childbirth pursuant to
the Pregnancy Discrimination Act (42 USC 2000 e(k)).

c.  Parental Leave:  Trainees and fellows may continue to receive
stipends for up to 30 calendar days of parental leave per year for
the adoption or the birth of a child when those in comparable
training positions at the grantee or sponsoring institution have
access to paid leave for this purpose.  Either parent is eligible for
parental leave.  In the case of individual fellowships, the use of
parental leave requires approval by the sponsor.  For trainees, the
use of parental leave must be approved by the training program

A period of terminal leave is not permitted and payment may not be
made from grant funds for leave not taken.

Unpaid Leave:  Individuals requiring extended periods of time away
from their research training experience, which could include more
than 15 calendar days of sick leave or more than 30 calendar days of
parental leave must seek approval for an unpaid leave of absence.
Approval for a leave of absence must be requested in advance from the
awarding component for fellowships and from the training grant
program director for trainees.  The fellowship request must include a
letter of support for the proposed leave of absence from the sponsor.
The period of training or fellowship support may be extended for a
period equal to the period of leave upon return to full-time

During a leave of absence, documentation to suspend the award and/or
the accrual of service for calculating the payback obligation must be
completed as follows:

Trainees must complete a Statement of Appointment form (PHS 2271)
checked "Amendment" and a Termination Notice (NIH 416-7) at the
beginning of the leave of absence and send it to the awarding
component.  At the resumption of NRSA support, a Statement of
Appointment form (PHS 2271) checked "Reappointment", a Payback
Agreement form (PHS 6031) (if the individual is within the first 12
months of postdoctoral NRSA support), and a Statement of Non-
Delinquency on Federal Debt (PHS-T-600) must be completed and sent to
the awarding component.

Fellows must provide a letter of support from the sponsor and must
advise the awarding component of the dates of their leave of absence.
At that time, the awarding component will issue a revised Notice of
Grant Award (NGA) extending the termination date of the current
budget period by the number of months of the leave.  A restriction
will be included in the Terms and Conditions of the award precluding
the expenditure of funds from the fellowship during the period of thleave of 

Further information about this policy may be obtained from the
program contact for the institutional or individual NRSA award or
National Institutes of Health
Research Training and Special Programs Office
Building 31, Room 5B44
Bethesda, MD  20892

Telephone:  (301) 496-9743

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